Right-click the distribution list located in the To field and select the Add to Outlook Contacts from the short cut menu. Keep in mind that your mileage may vary with this as environments with Microsoft Exchange servers for email use may have limits set on maximum distribution list size by their administrators. Change the default address book The contacts in your Contacts folder make up the contents of the Outlook Address Book. A distribution list is not a separate contact. Under New Items, select Contact Groups. The GAL contains the names and e-mail addresses of everyone in your organization. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that lists either e-mail addresses or fax numbers. Sometimes if several edits need to be made, it may be easier to just delete the current distribution list and start a new one. The same screen that you used when creating the distribution list will appear here. An example of the Address Book list. The list only stores the email address for each contact on the list.
Sending an email to your new distribution list is the same as emailing anyone else from your contacts. Open the email that contains the distribution list you want to save. If you open the Address Book from an open message, the Tools menu is not available. Distribution lists are great for when you are working with several different groups of contacts. A distribution list is simply a list of email addresses from your contact list that you can select to email all at once. The new distribution list will show up in your contacts just like an individual contact added to your address book. The list only stores the email address for each contact on the list. Select the Contacts Tab. The Address Book must be opened by either method described in Step 1. You can also attach a distribution list to a new email by switching to the Insert tab and clicking the Outlook Items button. If you create other Contacts folders, each of these folders is also listed in the Address Book list, available for you to choose from. The GAL contains the names and e-mail addresses of everyone in your organization. The GAL is automatically configured with an Exchange account. Under the Home tab, click New Contact Group. There are times when you may have to send email to a handful, dozens, sometimes even hundreds of other people and a contact distribution list makes this process easy. Click OK, and then close the Address Book. This will open up a menu with the option to select Contacts and then your new distribution list. Click Tools, and then click Options. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that lists either e-mail addresses or fax numbers. On the Standard toolbar, click Address Book Tip: If you create additional Contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book. A new box will pop up that displays your address book with your new distribution list. Change the default Address Book Applies To: In the Show this address list first box, click the name of the address book that you want. Sometimes if several edits need to be made, it may be easier to just delete the current distribution list and start a new one. The distribution list can be easily removed by clicking the Delete Group button. These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list.
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